Capital works plan
Creating and maintaining the 10-year capital works plan and linking it to the sinking fund.
Before you start
- check_circle
You have a building condition report or committee knowledge of upcoming major works.
- check_circle
The current sinking fund balance is entered in StrataBuddy.
Open the capital works plan
Navigate to Finance → Capital works and click New plan if one does not exist. The plan automatically spans the current year plus 9 future years.
Add capital items
For each planned item enter the description, estimated cost, and planned year. Use broad categories (roof, lifts, common-area finishes) to keep the plan manageable. Costs should be in today's dollars — StrataOwn can apply an inflation rate if configured.
Review the adequacy chart
Once items are added, the adequacy chart updates automatically. Check for any projected shortfall years and adjust contributions or item timing as needed before tabling the plan at the AGM.
Update annually
After each AGM, roll the plan forward one year, mark completed items, revise cost estimates, and add any newly identified items. StrataOwn reminds you 60 days before the AGM that the plan is due for review.
Export the Sinking Fund Forecast PDF
From the Capital Works page, click the Forecast export button to download a long-range forecast report (parity with the QLD Strata Compliance Solutions format). The report uses your configured inflation, deposit-interest, tax and opening-balance assumptions — set these via the Settings link beside the export buttons. Terminology automatically adapts to your jurisdiction (e.g. "Sinking Fund" in QLD/SA/TAS/ACT/NT, "Capital Works Fund" in NSW, "Maintenance Plan" in VIC, "Reserve Fund" in WA).
Frequently Asked Questions
Does the plan need a quantity surveyor?expand_more
Some states require an independent report for schemes above a certain lot count. For smaller schemes, a committee-prepared plan is sufficient. Check your state's requirements.
What happens to completed items?expand_more
Mark the item as Completed in StrataBuddy. Enter the actual cost — if it differs from the estimate, the adequacy chart updates to reflect the real spend.
Related Articles
Issue your first levy notice
End-to-end walkthrough: levy schedule setup, lot calculations, and notice delivery.
Manage levy arrears
How outstanding amounts are calculated, interest accrual, payment plans, and write-offs.
Arrears notices, penalties & legal escalation
How StrataBuddy automatically sends reminder and legal notices, how to apply a penalty, and how to advance a debt through the escalation workflow.
What could be improved? (optional)
Your feedback helps us improve our help articles.